Golf course management software
Your tee sheet, your register, and your website finally agree.
Tee sheet, pro-shop POS, direct online booking, course website, leagues, staff and reporting — connected under your brand, so staff, golfers and data move through one system instead of five.
Purpose-built for golf · a working preview of your own course, with no email required · commercial terms proposed after a conversation, not published as a rate card.
Sample dataWhere Aced is today
Aced is an early platform built with golf operators rather than a mature vendor with a logo wall. We are onboarding our first design-partner courses now. Everything on this site is shipped software you can inspect before you talk to anyone — the full operating documentation is public, and the instant course preview builds a working site for your course without an email address.
We would rather say that plainly than borrow trust we have not earned. Anything this site does claim, you can go and check for yourself.
One system, one day
A booking, a check-in, a hot dog and a league card are the same record
Most courses run a tee sheet from one vendor, a register from another, a website from a third and league night on paper. Aced is one system, so the golfer who books at 6.40am is the same golfer on the card at 5pm — and the day reconciles because nothing had to be re-keyed.
- 06:40
A tee time is booked
A golfer books on your own site. The slot leaves the tee sheet instantly — no marketplace, no per-booking fee.
- 07:05
They check in
The starter checks the group in from the sheet. The green fee and cart land on the register already priced.
- 09:30
The turn
Drinks and a sleeve of balls go on the same golfer, so the spend attaches to a person rather than a receipt.
- 17:00
League night
The same golfers keep a live card. Standings move as groups sign off; the grill-room board updates itself.
- 21:15
Close
One drawer count, one Z-report, one ledger. Sales, tee times, labor and inventory all reconcile to the same day.
Nothing in that chain is an integration between two products. It is one database, which is why the golfer record, the sale, the tee time, the league result and the labor cost for that day all agree with each other at close.
Where the day happens
Built by people who know the shop opens before the sun does
Aced is golf-first. Not a restaurant point of sale with a tee sheet bolted on, and not a booking widget that learned to take payments — one system designed around how a course actually runs a day.
The product
Five screens the course actually runs on
Real interfaces at a size where you can read them. Each one links to a page that walks the workflow in full.
Sample dataThe Saturday morning sheet, in one screen
Every tee time for the day with who is on it, what they are paying, and what has been collected. Move a group, block a range of times for a shotgun, or check a foursome in without leaving the grid.
- Drag a booking to a new time; the golfer's confirmation follows it
- Rate classes and green-fee rules price the slot as it is booked
- Check-in pushes the group straight onto the register
Direct booking & ownership
Your tee times, your website, your golfers
A tee time booked on a marketplace teaches your golfer to start their next search somewhere other than your course. Aced puts booking on your own domain and keeps the golfer record on your side of the fence — the profile, the contact consent, the spend history and the league results all belong to the facility.
- No per-booking fee
- Direct bookings do not carry a per-reservation charge, and no tee-time inventory is bartered for software.
- The record is yours
- Bookings, purchases, memberships and league results build one golfer profile you can segment and export.
- Opting out actually works
- Marketing audiences are built from real register data, and a campaign cannot be sent to someone who has unsubscribed.
Sample dataAced Scoring · built into the platform
League night is the reason golfers plan their week around your course
Tournaments and leagues are part of Aced rather than a separate product to buy and reconcile. Live scorecards on every phone, attested results, flights and countback tie-breaks, season standings, a stats lab, and a broadcast board for the grill-room wall — connected to the same golfer profiles and the same tee sheet.
- Gross, net, Stableford and net Stableford scored on one event
- Skins, match play and Nassau settled against the golfer's record
- Entry fees charged through the pro-shop register, not a side channel
Reliability & support
What happens on the bad day
The useful version of a reliability promise is the one that names its limits. Here is exactly what the register does when the internet drops, and exactly who you reach when something breaks.
Cash-only offline mode
A person answers
Your data stays yours
The first hour is the one that has to work
Carts out, the sheet up, the drawer counted, the first group on the tee. If the system is slow or arguing with itself at 6am, nothing later in the day recovers. That hour is what the offline behaviour, the drawer rules and the check-in flow are all designed around.
Switching
What the move actually looks like
Changing the system that takes the money is the scariest thing a course does all year. These are the four phases, what you provide, and what Aced owns at each one.
- 1
Discovery
We look at your current tee sheet, POS, website and data. You get a written scope: what moves, what is rebuilt, what is retired.
- 2
Configure
Courses, rate classes, green-fee rules, item catalogue, users and payments are built and your data is imported.
- 3
Validate
Staff work a sandbox: test bookings, test sales, a practice close. We reconcile the reports before anything is live.
- 4
Launch & stabilise
A scheduled go-live with support on the day, then a post-launch review of the first real closes.
Hardware you can actually buy
Card payments run on Stripe Terminal readers — WisePOS and compatible models — which pair in Settings and take tap, chip and swipe. Keyed entry and a pay-by-QR link work without a reader. The register runs in a modern browser on a desktop, laptop or tablet, so most courses use hardware they already own.
Integrations, stated honestly
Stripe is the native payments integration. Payroll exports as a universal CSV and a Gusto-formatted file; accounting handoff is a CSV pack your bookkeeper imports. We list only what is production-supported today — an integrations page full of logos for connections that are really a manual export is the kind of claim this rebuild removed.
One system
Everything above is one product, one database, one bill
Not a suite you assemble from five vendors and reconcile by hand at the end of the month.
Commercial fit
Pricing is prepared for your facility, not published as a rate card
A nine-hole daily fee running one register and a 36-hole operation with a grill room, a league program and two years of data to migrate are not the same purchase. Rather than publish a number that has to be walked back in the first call, Aced quotes the facility in front of it.
What shapes a quote
- Courses and locations under one organization
- Which parts of the platform you turn on
- Card readers and any other hardware
- How much data has to move, and from what
- Integrations and exports you depend on
- Implementation complexity and go-live timing
- How much ongoing support you want
Every one of those is a question about scope. Your written proposal itemizes software, implementation, hardware, payment terms, support, billing cadence, term, renewal, cancellation and data-export commitments — and that signed proposal, not this website, is the source of truth for what you pay.
Questions operators ask before switching
What does Aced cost?
Aced is quoted per facility. What shapes a quote is your setup rather than a list price: how many courses and locations you run, which parts of the platform you turn on, how much data has to move from your current system, what hardware you need, and how much implementation help you want. Tell us about the operation and you get a written proposal covering scope, implementation, hardware, support and terms.
Why is pricing not published on the site?
Because a single published number would be wrong for almost every course. A nine-hole daily fee running one register has a different scope from a 36-hole operation with a grill room, a league program and two years of data to migrate. We would rather quote the facility in front of us than publish a figure that has to be walked back in the first call.
Are there per-booking or per-tee-time fees?
No. Direct online booking and tee-sheet reservations carry no per-booking fee. Golfers book on your own site, and the price they see is the price they pay.
What is actually included in the platform?
The tee sheet with online booking, pro-shop point of sale, a website builder with your own domain, golfer profiles and CRM, memberships and house accounts, loyalty and gift cards, invoicing and cards on file, staff scheduling with a PIN time clock and payroll export, kitchen and customer-facing displays, inventory and purchasing, reporting on a double-entry ledger with accountant exports, and league and tournament scoring with live leaderboards and a clubhouse TV board. There are no add-on modules to buy separately.
Does Aced work if the internet goes down?
The register switches to cash-only offline mode. About forty seconds after losing connection it shows an offline banner and keeps taking cash sales, queued on the device with the exact time they were rung. Card payments, tip-on-display, discounts, rewards, tabs and customer attach are disabled while offline, because each of those needs the server to answer truthfully. The queue replays automatically when the connection returns, and each sale carries a one-time id so a flaky connection can never create a duplicate.
Who processes payments?
Stripe, under your own Stripe account, with funds settling to your own bank. Aced is not a bank, money transmitter or processor — money flows through Stripe rather than through us. Processing rates and any card-cost arrangement are part of your quote, not a public rate card.
How is Aced different from a marketplace tee-time site?
Aced is your system rather than a distribution channel. It does not list your tee times on a third-party marketplace or market your own golfers back to you: the booking page runs on your domain, the golfer record belongs to your course, and there is no barter of inventory. If you later want marketplace distribution, that is a decision you make, not a default.
What happens to my data if I leave?
You can export customers, sales, timesheets and reports to CSV at any time while the account is active. If a payment fails, the account becomes read-only rather than being deleted, so nothing is lost while billing is sorted out. After termination you may request a full export of your account data for thirty (30) days, after which we may delete it, except records we are required to retain by law. That is the same promise, in the same words, in the Terms, in the Privacy Policy and on the Security page.
See it on your own course
Twenty minutes, your actual tee sheet, and a straight answer about whether Aced fits the way you operate. If it does, a written proposal follows.
Or email hello@aced.golf. The instant preview needs no email address and is not a disguised lead form.